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AI Automation for Recruitment Agencies in Australia

Custom AI and software for Australian recruitment and labour hire agencies, built around timesheets, candidate administration, staffing requests and weekly reporting.

Example systemsJobAdderBullhornAstute PayrollXero

Example workflows

Underpayments and missed billing show up before the pay run, not after a contractor or client calls.

Pay run check · reads JobAdder, Astute Payroll and Xero

Pay run, Tue 3 Nov

42 contractors · checked at 6:00 am

Export
To check3Clear39All42
ContractorHoursAstute PayrollPay rateAstute PayrollPlacement pay rateJobAdderInvoiced hoursXeroCheck
SP
Sita Patel
Northgate Health
40.0
$58.00
$56.50
40.0
Rate differs
RM
Ryan Murray
Harbour Civil
Missing
Missing
$47.00
Missing
No timesheet
AK
Adam Kowalski
Westbay Logistics
45.5
$39.80
$39.80
Missing
Invoice not in Xero
JO
James Okafor
Westbay Logistics
38.0
$42.50
$42.50
38.0
Clear
DN
Dana Nguyen
Coastline Health
36.0
$51.20
$51.20
36.0
Clear
MR
Mia Reid
Harbour Civil
40.0
$44.00
$44.00
40.0
Clear
LF
Liam Foster
Northgate Health
37.5
$49.50
$49.50
37.5
Clear
Sent to Kate LimTeams message
Inboxjobs@harbourline.example
PR
Priya Raman

8:14 am

Application: Senior Payroll Officer (Ref 4471)

TB
Tom Becker

7:52 am

Re: Warehouse Supervisor role

LO
Lena Ortiz

Yesterday

Application: Site Administrator

MH
Marcus Hale

Yesterday

CV attached: forklift licence

GL
Grace Liu

Mon

Application: AP Officer

Select a message

Application: Senior Payroll Officer (Ref 4471)

PR
Priya RamanDetails
priya.raman@example.com
8:14 am

Hi team,

Dana Nguyen suggested I send you my CV for the Senior Payroll Officer role. I'm a Payroll Officer at Coastline Health and can start with four weeks' notice.

Priya_Raman_CV.pdf182 KB
JobAdder · new candidate, draft
No draft open
PR
Priya Raman
Applied for Senior Payroll Officer (4471) · by email · 8:14 am
Email
priya.raman@example.comAI · Email
Mobile
0412 555 018AI · CV
Current role
Payroll Officer, Coastline HealthAI · CV
Priya_Raman_CV.pdf
Page 1, Experience

Payroll Officer, Coastline HealthMarch 2021 to present · Parramatta

Location
Parramatta NSWAI · CV
Notice period
4 weeksAI · Email
Expected salary
Not statedNot in CV
Skills
Astute PayrollAward interpretationSingle Touch PayrollXero
PR
Email from Priya Raman
8:14 am
Application for job 4471, with Priya_Raman_CV.pdf attached
AI
Draft prepared
8:15 am
5 fields filled from the email and CV, 1 left blank to check

Status

Draft, waiting for approvalSaved to JobAdder
Approve and saveOpen in JobAdder
EditReject

Job

Senior Payroll Officer (4471)Owner: Kate Lim

Checks

No existing record with this email or mobileLinked to job 4471, assigned to Kate Lim
Saved to JobAdderCandidate 20418
Inbox · jobs@harbourline.example
Client requests2 new
DH
Dean Hughes, Westbay Logistics

9:41 am

Two forklift operators for Thursday

6 min
AB
Annette Bryce, Harbour Civil

8:39 am

Labourer needed from Monday

1 hr 8 min
RS
Raj Singh, Coastline Health

8:12 am

Reception cover, Friday 6 Nov

LF
Louise Ferrari, Northgate Health

Yesterday

Re: Financial accountant, interview times

GT
Greg Tan, Harbour Civil

Yesterday

Timesheet query, week ending 1 Nov

Select a message

Two forklift operators for Thursday

Waiting 6 min · reply target 1 hour
DH
Dean Hughes, Westbay LogisticsDetails
dean.hughes@westbay.example
9:41 am

We need two forklift operators this Thursday, 6 am to 2:30 pm, same dock as last month. Who can you send?

Draft reply, waiting for approvalApproved and sentto Dean Hughes

Hi Dean,

We can cover Thursday, 6 am to 2:30 pm, with Hamid Rezaei and Callum Dwyer. Both hold current forklift licences. The rate is $58.90 an hour, as agreed with Westbay.

Checked before drafting
Request2 forklift operators, Thu 6 am to 2:30 pmAI · Email
Free ThursdayHamid Rezaei, Callum DwyerJobAdder
Forklift licencesBoth current, to Aug 2027 and Jan 2029JobAdder
Agreed charge rate$58.90 an hourJobAdder
Approve and sendSentEdit
Reply sent to Dean HughesFrom jobs@harbourline.example
7:02
Inbox
H
Harbourline Brief
brief@harbourline.example
7:00
Monday brief · sample figures

Morning Sarah, here's the week.

Fees, last month

$184k

+12%

On assignment

42

+3

Margin

21.4%

-0.8 pts

Needs attention

3 jobs with no CV sent in 10 days

Finance desk 2, Industrial 1

View jobs

Northgate Health paying at 74 days

30 day terms · $38,420 outstanding

Draft a reminder

2 contracts end Friday

Sita Patel, Mia Reid

View contracts

Fees by consultant, last month

Kate L.
$58.4k
Daniel M.
$49.6k
Aisha R.
$44.3k
Ben T.
$31.7k
Monday 2 November
7:02
H
Harbourline Briefnow
Monday brief: 3 things need you this week
Payment reminder

To:

Aaccounts@northgate.example
Hi Mark, a reminder that invoice INV-2271 for $38,420 is now 74 days old on 30 day terms. Could you let me know when it will be paid? Thanks, Sarah
Approve and send
Reminder sent to Northgate

Examples of what we would build, not finished client work. The screens use made-up data.

What stays with your team

  • Who gets shortlisted and placed
  • Pay and charge rates
  • Anything sent to a client or candidate

Yours to keep

We work alongside the tools you already use and replace none of them. The code and the accounts it runs in are yours.

The first build is one job, quoted at a fixed fee before any work starts.

AI automation for recruitment: common questions

The right starting point depends on your existing systems, the records available and the decisions your team needs to keep.

Bullhorn API reference · How Steve works

Recruitment guide

Steve Towers

Steve Towers scopes, builds and runs every system. Thirty minutes on how your work moves today.